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Administrative Support Coordinator (Admin Support Coordinator), CEGE Dean Office

California State University, San Bernardino

Job no: 557511
Work type: Staff
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Unit 7 - CSUEU - Clerical and Administrative Support Services,Job Search Category/Discipline|Administrative,Appointment Type|Probationary,Time Basis|Full Time

This position serves as the primary administrative support for the Dean's office. Day-to-day work is performed independently under general supervision with work lead direction provided by Dean's Executive Administrative Assistant. This position also coordinates activities and events held in the College of Extended and Global Education's (CEGE) facilities: the Yasuda Center (YC) and the Center for Global Innovation (CGI). Duties include maintaining calendars, processing and coordinating reservations. This position may also provide program support to CEGE programs as needed.

Job Summary:

This position serves as the primary administrative support for the Dean's office. Day-to-day work is performed independently under general supervision with work lead direction provided by Dean's Executive Administrative Assistant. This position also coordinates activities and events held in the College of Extended and Global Education's (CEGE) facilities: the Yasuda Center (YC) and the Center for Global Innovation (CGI). Duties include maintaining calendars, processing and coordinating reservations. This position may also provide program support to CEGE programs as needed.

Responsibilities:

• Coordinates and prioritizes the daily administrative and operational functions of the College of Extended and Global Education (CEGE) to ensure efficient workflow, timely processing of activities, and continuity of office operations.
• Serves as the primary point of contact by assessing inquiries, determining appropriate actions, and directing communications to ensure accurate and responsive service delivery.
• Coordinates document routing, records management, and administrative tracking systems by monitoring timelines, maintaining logs, and following up to ensure completion of actions and compliance with established procedures.
• Supports executive and office operations by coordinating travel, purchasing, and expense processes, ensuring documentation accuracy and adherence to CSU and campus policies.
• Monitors office operations including supplies, equipment, telecommunications, and workspace needs, resolving routine issues and coordinating with appropriate units to maintain operational readiness.
• Maintains and updates administrative systems such as distribution lists, organizational charts, and access records to support accurate communication and organizational effectiveness.
• Applies established policies and procedures to administrative processes and identifies operational inefficiencies, recommending improvements to enhance workflow and service delivery.
• Coordinates facility operations and space utilization for the Yasuda Center (YC) and Center for Global Innovation (CGI) by managing room reservations, scheduling, and event logistics to support instructional programs, events, and external partnerships.
• Serves as a liaison between CEGE, campus departments, vendors, and external partners to coordinate facility-related requests, maintenance activities, and service needs.
• Monitors facility conditions, initiates and tracks work orders, and ensures timely resolution of operational issues to maintain a safe and functional environment.
• Coordinates event setup and operational logistics, including room configurations, equipment needs, and vendor services, ensuring activities align with established requirements and timelines.
• Supports compliance by coordinating inspections, maintaining documentation, and monitoring preventive maintenance activities.
• Coordinates timekeeping and payroll processes for CEGE by ensuring accuracy, completeness, and compliance with CSU timelines and policies.
• Serves as a resource to staff and student employees by providing guidance on timekeeping procedures and resolving routine issues.
• Coordinates student assistant recruitment and onboarding processes by facilitating job postings, scheduling interviews, and ensuring completion of required documentation.
• Supports onboarding and offboarding activities by coordinating access, equipment, and administrative requirements to ensure smooth transitions.
• Maintains confidentiality of personnel-related information while supporting HR administrative functions.
• Coordinates administrative and logistical support for CEGE programs, events, and delegation visits by organizing schedules, communications, materials, and vendor services to ensure successful execution.
• Monitors timelines and supports event implementation to ensure alignment with established procedures and expectations.
• Performs other classification-related duties as assigned to support operational continuity, including providing back-up administrative coordination during peak periods, staff absences, and urgent priorities.

Minimum Qualifications:

• High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:

• Experience to be fully functional in all technical aspects of work assignments.
• Detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Knowledge of major MS applications, such as Word and Excel.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Preferred Qualifications:

• Knowledge or experience in prioritizing projects to meet deadlines.
• Knowledge of PeopleSoft.
• Experience providing lead work directions to student assistants.

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,047 per month for qualified candidates.

CSU Classification Salary Step Range: $4,047 - $5,896 per month (Step 1 - Step 20)

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time / Non-Exempt /Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: May 6^th, 2026 at 11:55pm

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/. Click or tap if you trust this link.' href='https://apptrkr.com/get_redirect.php?id=7102998&targetURL=https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcalstate.policystat.com%2Fpolicy%2F10899725%2Flatest%2F&data=05%7C02%7CJoseph.Ornelas%40csusb.edu%7C20d6e15faa464cfdbf9308de6380b2de%7Cd73b9eaa07c947c4a6cef13bee0e8117%7C0%7C0%7C639057601570238608%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IvxBluRyw312NQksnVNl1%2BWBcuDAy5fU%2Fu1b4OIn1eE%3D&reserved=0'>CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.



Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act


Applications close: Thu, 07 May 2026 06:55:00 GMT

To apply, please visit: https://careers.pageuppeople.com/873/sb/en-us/job/557511









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