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Pre-Award Administrator/Senior Pre-Award Administrator


Job Identification: 20294
Posting Date: 05/06/2026, 10:32 PM
Job Schedule: Full time
Locations: 1320 S 7th Street, Waco, TX, 76706, US
Degree Level: Bachelor

Job Description:
A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation's 'Great Colleges to Work For'. Great Colleges to Work For is one of the country's largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

Baylor University is seeking a Pre-Award Central Administrator to support the university's research enterprise by managing the institutional review, approval, and submission of proposals for externally sponsored research projects. This position ensures compliance with sponsor and institutional policies, facilitates timely submission of proposals. The Pre-Award Central Administrator works closely with Pre-Award University Research Administrators, departmental research administrators, and sponsors to enable successful and compliant research funding.

This position is eligible for remote work.

A Bachelor's degree and three years of relevant work experience are required. A Bachelor's degree and five years of relevant experience are preferred.

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Conduct comprehensive reviews of proposal packages to ensure accuracy, completeness, and adherence to institutional and sponsor policies, guidelines, and deadlines
  
• Identify potential compliance or policy issues and work with faculty and departmental staff to resolve them prior to submission
  
• Maintain high attention to detail and ensure all internal documentation and approvals are secured
  
• Coordinate and obtain all required institutional approvals for proposal submissions
  
• Ensure appropriate routing through internal systems and verify that necessary signatories and certifications are in place before submission to the sponsor
  
• Prepare and submit institutionally approved proposal packages to sponsors through appropriate submission systems (e.g., Grants.gov, Research.gov, NIH ASSIST, or sponsor-specific portals)
  
• Serve as the institutional point of contact for proposal submissions and confirm successful transmission and receipt by the sponsor
  
• Collaborate with Pre-Award Contracts and Agreements team to review award documents and ensure sponsor terms and conditions are acceptable and align with institutional policies
  
• Identify and communicate any problematic terms (e.g., intellectual property, publication rights, indemnification) to senior research administration staff or legal counsel
  
• Collaborate with sponsors as needed to negotiate mutually acceptable terms and secure fully executed award documents
  
• Partner with departmental and Pre-Award University Research Administration staff to ensure consistency and efficiency in pre-award operations
  
• Contribute to training, process improvement, and documentation of best practices to support continuous improvement in research administration
  
• Perform all other duties as assigned to support Baylor's mission
  
• Ability to comply with university policies
  
• Maintain regular and punctual attendance
  

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to https://apptrkr.com/get_redirect.php?id=7139234&targetURL=

Baylor University is seeking a Pre-Award Central Administrator to support the university's research enterprise by managing the institutional review, approval, and submission of proposals for externally sponsored research projects. This position ensures compliance with sponsor and institutional policies, facilitates timely submission of proposals. The Pre-Award Central Administrator works closely with Pre-Award University Research Administrators, departmental research administrators, and sponsors to enable successful and compliant research funding.

This position is eligible for remote work.

A Bachelor's degree and three years of relevant work experience are required. A Bachelor's degree and five years of relevant experience are preferred.

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Conduct comprehensive reviews of proposal packages to ensure accuracy, completeness, and adherence to institutional and sponsor policies, guidelines, and deadlines
  
• Identify potential compliance or policy issues and work with faculty and departmental staff to resolve them prior to submission
  
• Maintain high attention to detail and ensure all internal documentation and approvals are secured
  
• Coordinate and obtain all required institutional approvals for proposal submissions
  
• Ensure appropriate routing through internal systems and verify that necessary signatories and certifications are in place before submission to the sponsor
  
• Prepare and submit institutionally approved proposal packages to sponsors through appropriate submission systems (e.g., Grants.gov, Research.gov, NIH ASSIST, or sponsor-specific portals)
  
• Serve as the institutional point of contact for proposal submissions and confirm successful transmission and receipt by the sponsor
  
• Collaborate with Pre-Award Contracts and Agreements team to review award documents and ensure sponsor terms and conditions are acceptable and align with institutional policies
  
• Identify and communicate any problematic terms (e.g., intellectual property, publication rights, indemnification) to senior research administration staff or legal counsel
  
• Collaborate with sponsors as needed to negotiate mutually acceptable terms and secure fully executed award documents
  
• Partner with departmental and Pre-Award University Research Administration staff to ensure consistency and efficiency in pre-award operations
  
• Contribute to training, process improvement, and documentation of best practices to support continuous improvement in research administration
  
• Perform all other duties as assigned to support Baylor's mission
  
• Ability to comply with university policies
  
• Maintain regular and punctual attendance
  

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

The budgeted salary or hourly range that the University reasonably expects to pay for standard level is $60,000 - $65,000 and for the Senior level is $70,000 - $75,000. The full salary range for this position classification is $51,569.56 - $85,089.77

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!


About Us:
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.


To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/20294







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About Baylor University

Baylor University is a private Christian university and a nationally ranked research institution, consistently listed with highest honors among The Chronicle of Higher Education’s “Great Colleges to Work For.” The University is recruiting new faculty with a deep commitment to excellence in teaching, research and scholarship. Baylor seeks faculty who share in our aspiration to become a tier one research institution while strengthening our distinctive Christian mission as described in our strategic vision, Pro Futuris, and academic strategic plan, Illuminate.

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